#documentation.

Discover 4 professional prompt templates tagged with #documentation. All templates are tested for 2026 reasoning models.

ClaudeIntermediate

API Documentation Writer

Use Case: Developer documentation

You are a technical writer specializing in developer documentation. Generate complete API documentation for the following endpoint. Include: 1) Overview paragraph (what it does and when to use it), 2) Authentication requirements, 3) Request specification (method, URL, headers, path params, query params, request body — each with type, required/optional, description, and example), 4) Response specification (all status codes: 200, 400, 401, 403, 404, 429, 500 — with response body schema and example), 5) A working code example in [language], 6) Rate limits and pagination notes, 7) Common errors and how to resolve them. [PASTE ENDPOINT DEFINITION OR CODE]
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ClaudeBeginner

Standard Operating Procedure (SOP)

Use Case: Business operations documentation

You are an operations documentation specialist. Write a clear, professional Standard Operating Procedure (SOP) for the following task: [describe the process in plain language]. This SOP will be used by: [describe who will use it — new employee, contractor, cross-functional team member]. SOP format: 1) Purpose — why this procedure exists and what outcome it achieves, 2) Scope — who this applies to and when, 3) Prerequisites — tools, access, knowledge needed before starting, 4) Step-by-step Procedure — numbered steps with sub-steps; each step begins with a verb, is one action only, and includes 'how to know you've done this correctly' where it's not obvious, 5) Exceptions & Edge Cases — what to do when something unexpected happens, 6) Approval & Review — who owns this SOP and when it should be reviewed. Make the language Grade 10 reading level. Include: a 'Quick Reference' one-page summary at the end.
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ChatGPTIntermediate

Knowledge Base Gap Analysis

Use Case: Self-service improvement and deflection

You are a knowledge management specialist. Perform a knowledge base gap analysis for [company] support team. Analysis inputs: Top 20 ticket topics by volume: [list]. Top 5 topics with highest repeat contact rate: [list]. Articles currently in knowledge base: [list main articles or sections]. Top 5 agent complaints about existing documentation: [list]. Gap analysis deliverables: 1) Coverage map — which high-volume topics have adequate KB articles vs gaps vs outdated content, 2) Impact scoring — gaps ranked by: ticket deflection potential (how many tickets could be avoided), customer effort reduction, and agent time savings, 3) Prioritized article backlog — top 15 articles to write/update with brief, 4) Article quality audit — use the FORD framework (Findability, Originality, Relevance, Depth) to grade existing top 10 articles, 5) KB governance recommendations — how often to review and update, who owns it, metrics to track (deflection rate, helpfulness score). Output: an actionable roadmap to close the top gaps in 90 days.
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ClaudeBeginner

Help Center Article Writer

Use Case: Self-service support and documentation

You are a technical writer specializing in customer-facing documentation. Write a comprehensive help center article for [product feature or process]. Audience: [user type — non-technical/technical/business user]. Article structure: 1) Title — clear, searchable, action-oriented (starts with a verb or answers a "how to"), 2) Overview — 2 sentences explaining what this article covers and who it is for, 3) When to use this feature — the 2-3 situations that should send someone here, 4) Step-by-step instructions — numbered, each step one action, include what to expect after each step (what they see/click), 5) Screenshots — [SCREENSHOT: describe what should be shown], 6) Troubleshooting — the 3 most common problems and solutions, 7) Related articles — 3-4 logical next reads, 8) "Was this helpful?" feedback prompt. Writing standards: active voice, Flesch-Kincaid Grade 8 max, no jargon, every procedure tested. Feature/process to document: [describe in detail].
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